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Position Profile
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POSITION TITLE: Facilities ManagerÂ
DATE MODIFIED: April 2024
FLSA CLASS.: Exempt
REPORTS TO: Head of School
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OBJECTIVE: Lead and manage the campus's maintenance, custodial, and aesthetic needs. Plan, organize, and direct maintenance and repair of buildings, grounds, and related facilities and their systems at Hancock Day School.
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Qualifications and Skills:
- Demonstrated knowledge of custodial and janitorial practices.
- Demonstrated knowledge of building maintenance and operations functions; building energy conservation techniques, building codes, and related regulations.
- Experience supervising staff, training employees in maintenance activities, performing basic carpentry, concrete placing, plumbing, electrical, and HVAC maintenance work, using tools associated with the trades, scheduling and coordinating simultaneous remodel maintenance and construction projects, reading and maintaining blueprints and plans, and evaluating the maintenance needs of buildings and related facilities.
- Ability to occasionally be on-call and/or have a temporarily irregular work schedule. Travel and transportation of maintenance equipment and supplies to various building sites, as well as climbing and working from ladders, bending and stooping, and lifting and carrying items weighing approximately 90 pounds, are required.Â
- Some knowledge of the methods, materials, and equipment used in landscaping and sprinkler system installation and maintenance, and EPA and OSHA-related safety codes and practices.
- Valid driver’s license is required.
Essential Functions
- Hire, train, and evaluate custodial/maintenance personnel in multiple shop trades and related functions;
- Perform and direct daily custodial/janitorial duties;
- Perform maintenance work related to trade areas on an as-needed basis;
- Use a variety of tools and equipment associated with building maintenance work;
- Assist staff in maintaining a sanitary and usable cafeteria;
- Select, order, inventory, and receive supplies and materials;
- Review areas for cleanliness and damage; complete and schedule work to correct deficiencies;
- Ensure restrooms are clean and fully functional;
- Ensure hallways are clean;
- Ensure outdoor areas, including driveways and parking areas, are clean and presentable;
- Repair floor, wall, and ceiling damages as needed or until appropriate trade is obtained;
- Ensure proper operations of the boiler, chiller, and air conditioner;
- Examine the building interior and exterior and determine the type and amount of maintenance work needed;
- Monitor and perform minor repairs to the intercom system as required;
- Monitor and perform minor repairs to the classroom door release system as needed;
- Provide temporary fixes to HVAC, electrical, and plumbing systems as needed or until appropriate trade is obtained;
- Schedule and oversee facility projects, evaluate contractors’ work;
- Prepare specifications for bid contracts;
- Direct and conduct event setups, breakdowns, and maintenance;
- Estimate costs for budgeting and monitor expenditures;
- Evaluate equipment and facilities for life expectancy and scheduled maintenance;
- Perform project site inspections and prepare reports regarding maintenance activities;
- Collaborate with administrative staff to determine priorities for maintenance activities;
- Develop plans for maintenance and construction projects;
- Assign, track, and remove magnetic cards from the electronic door entry system and monitor system performance. Perform minor repairs as needed.
- Schedule vehicles for maintenance and inspections;
- Schedule vehicle refueling for transportation needs.
- Assign and track property keys;
- Direct safety code compliance, maintenance of records, and employee training regarding safety issues;
- Plan and implement changes and procedures for general energy conservation;
- Inspect fire extinguisher and alarm control systems for workability;
- Establish preventative maintenance schedules.
- Other duties as assigned by the Head of School.
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The Hancock Day School is a co-educational, independent day school with students Pre-Kindergarten – Grade 8. The policy of Hancock Day School is to recruit, hire, train, and promote employees without discrimination based on race, sex, sexual orientation, age, religion, national origin, veteran status, or disability.